Privacy Policy

Privacy policy: Collecting of personal information via this site and MailChimp

This Privacy Policy sets out the approach taken by the Good Hope College Alumni Association (“Good Hope Alumni, “we”, or “us”) and MailChimp ("Services", "Service Provider") to the personal information of subscribers and visitors to its website https://gha.adventisthost.org. By browsing Good Hope Alumni, you (“you”) agree that your personal information and data (collectively, “Personal Information”) will be dealt with in accordance with this privacy policy. 
Good Hope Alumni and MailChimp acts as a data controller in its use of your Personal Information, as described in this privacy notice. 
Privacy and confidentiality are at the heart of the Alumni Association and MailChimp. We and MailChimp treat Personal Information acquired from you seriously and make every effort to comply with our obligations under applicable privacy statutes, and / or the General Data Protection Regulation (GDPR) (EU) 2016/679. Additionally, we understand the importance of maintaining the confidentiality of any information stored about you while using our website or services provided by MailChimp. We respect your privacy – MailChimp's entire service depends on treating Personal Information properly, in the strictest confidence and with sensitivity. 
The Personal Information you provide by using MailChimp is owned by you, and you may ask us to correct or delete any such information at any time, by sending us an e-mail stating in the subject heading, “Remove Details”. Further information about how you can manage and delete information about you is set out in paragraph 5 below. 
Except as otherwise in this Privacy Policy, the definitions and interpretations contained in our General Terms and Conditions shall apply to these Terms also.

  1. Information Collection
    1. We collect Personal Information when you register for events or when you use MailChimp Services and when you visit certain Site pages. This can include information in or about the content you provide or about how you use our Services, such as the types of content you view or engage with, the people and groups you are connected to and how you interact with them or the frequency and duration of your activities.
    2. When you register for Alumni Membership with us or subscribe with MailChimp, as further described in our General Terms and Conditions, we will ask you for and/or collect Personal Information, directly (for example, to enter your name, email address, birth date, gender, post code, occupation, etc.) or indirectly.
    3. By registering with us, you acknowledge and agree that we may access and store your Personal Information anywhere in the world. Further information related to this section is available in our General Terms of Use.
    4. Once you register with us and sign in to our Services, you are not anonymous to us.
    5. If you contact us in relation to any of the Services (via email, telephone, post or otherwise), we may collect and retain your contact details and your communication for the purpose of handling your query and keeping records of communications.
  2. How we use your Personal Information
    1. Personal Information and other details about you that you supply as part of the registration process or that are collected by us when you use the Services are used to provide you with the Services and information as set out in our Terms of Use. We will not use that information for any purpose other than as set out as part of the Services.
    2. We use information for the following general purposes to fulfil your requests for services, improve our services, contact you, conduct research, and provide reporting for internal and external clients.
    3. We reserve the right to send you certain communications, such as service announcements and administrative messages and other communications relating to our Service, without offering you the opportunity to opt out of receiving them. Your rights to opt-out of other types of communications will be unaffected.
  3. Sharing your Personal Information

    1. We do not rent, sell, or share Personal Information about you with other people or non-affiliated companies except to provide products or services you’ve requested, when we have your permission, or under the following circumstances:

      • · Responding to court orders, legal process, or to any legitimate request by authorities with which we must comply; and
      • · To investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of our terms of use, or as otherwise required by law.
    2. In reference to general Site activity, you retain copyright and any other rights you already hold in all information and contents which you submit through the Good Hope Alumni Site. By using the Services you grant us a nonexclusive, transferable, sub-licensable, royalty-free, worldwide licence to use such information and contents that you post on the Site for the purposes set out in Paragraph 2 above, and for the purpose of enabling us to provide the Services through the Site. Such a licence does not include permission for us to commercialise (for our own purposes) the information and contents you have posted. This licence will end in relation to certain information and contents that you delete from the Good Hope Alumni Site when such certain information and contents are deleted, and will end in relation to all such information and contents on the Site when you delete your account from the Site, unless the relevant information or contents have been shared with others and they have not deleted such information or content.
  4. Cookies
    1. We reserve the right to collect technical data about the type of browser software or operating system you are using for the purposes of tracking website use, or improving the services offered through the Sites. This information will be not used to identify you personally.
    2. We may also place a ‘cookie’ on your browser to provide us with information about your use of a Site, and to help us identify you when you return to that Site so that your preferences can be stored. Using cookies helps us to improve our Sites and to deliver a better and more personalised service. We may also use cookies to identify repeat visitors.
    3. You can remove cookies from your computer at any time, and choose to disable cookies in your internet browser settings. Without cookies enabled, we cannot guarantee that the Sites and your experience of it are as we intended it to be.

    4. The length of time a cookie stays on your device depends on its type. We use two types of cookies on the Website, as follows:

      • · Session cookies are temporary cookies which only exist during the time you use a Site (or more strictly, until you close the browser after using the Site). Session cookies help the Site remember what you chose on the previous page, avoiding the need to re-enter information.
      • · Persistent cookies stay on your device after you have visited the Site. For example, when you log onto a Site, a persistent cookie will be used to remember your preferences, so that the system remembers your choice the next time you log in. Persistent cookies help us to identify you as a unique visitor but do not contain any information that could be used to identify you to another person.
      • · We also use web analytics services from other companies to track how visitors reach our site and the path they take through it. These companies use cookies to help us improve our service to you.
  5. Edit and Delete your Information and Preferences
    1. You can edit your Personal Information on MailChimp at any time.
    2. We will endeavor to correct any material error in your Personal Information that you make us aware of.
    3. You may delete your profile by unsubscribing via MailChimp.
  6. Confidentiality and Security
    1. Your Personal Information is stored in electronic and physical records maintained by us and / or our service providers.
    2. The security of all personally identifiable information associated with you is taken very seriously and all Personal Information supplied is treated confidentially. We therefore have several security measures in place to try to protect against the loss, unauthorised use and corruption of any Personal Information that is under our control. We review our security and privacy policies regularly and improve them where it is reasonably possible to do so. We do not guarantee that loss, unauthorized use, corruption and/or alteration of information will never occur, but we use all reasonable efforts to prevent it.
    3. Please note that the input of data over the internet is never fully secure. We cannot, therefore, guarantee the security of data you submit via the Sites in transit over the internet and any such submission is at entirely your own risk. Please ensure that you never leave your device logged on or use the Services in a public place where others can potentially see your details.
  7. External Links
    1. Although we only look to include quality, safe and relevant external links to our Sites, users should always adopt a policy of caution before clicking any external web links mentioned throughout a Site.
    2. If you follow a link to any external web links mentioned throughout a Site, please note that these external websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.
  8. Social Media Platforms
    1. Communication, engagement and actions taken through external social media platforms that we participate on are subject to the terms and conditions as well as the privacy policies of those social media platforms.
    2. The Sites may use social sharing buttons which help share web content directly from our web pages to the social media platform in question. Where you use such social sharing buttons you do so at your own discretion – you should note that the social media platform may track and save your request to share a web page respectively through your social media platform account. Please note these social media platforms have their own privacy policies, and we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these social media platforms.
  9. Shortened Links in Social Media
    1. We may through our social media platform accounts share web links to relevant web pages. By default some social media platforms shorten lengthy URLs.
    2. Users are advised to take caution and exercise good judgement before clicking on any shortened URLs published on social media platforms by us. Despite the best efforts to ensure only genuine URLs are published, many social media platforms are prone to spam and hacking and therefore we cannot be held liable for any damages or implications caused by visiting any shortened links.
  10. Access to your Personal Data
    1. If you would like to access a copy of any Personal Information which we hold about you, please send a request by emailing us at alumni@goodhope.cc.adventist.org.
  11. Changes to this Privacy Policy
    1. We may amend this policy from time to time. If we make any substantial changes in the way we use your Personal Information we will notify you by sending a notice to the primary email address specified in your account or by posting a prominent notice on our pages. However you should review this policy on a regular basis to check for any changes made to it.
  12. Contact
    1. Questions, comments and requests regarding this privacy policy are welcome and should be addressed to: alumni@goodhope.cc.adventist.org